Mail Entry Road Map
By Jeffery Peoples, CEO & Founder, Window Book, Inc.
The United States Postal Service® (USPS®) recently published a guide to help mailers plan for some of the upcoming changes and deadlines with regards to various USPS programs. Called the Mail Entry Road Map, this guide breaks down these various USPS programs and provides details on the USPS plans and important deadlines for each.
DMU closings after October 31, 2014
If your mailing facility has an active Detached Mail Unit (DMU), you should have received a letter from the USPS telling you that DMU’s at facilities with less than 75% Full-Service mail will be scheduled to be closed this fall. If your mailing operation depends on the DMU for efficient verification and acceptance of your mail, you need to make sure that at least 75% of the mail you process is Full-Service. If not, you stand a good chance of losing your DMU. If you have an active DMU and have not received this letter from the USPS, you should check with your DISTRICT Business Mail Entry Office to see if your facility is one of those potentially impacted by this deadline.
What happens if your DMU gets closed? Unfortunately, you will no longer have the ability for USPS acceptance clerks to be on-site at your facility for verification and acceptance of your mail. Rather, you will be required to make arrangements to physically take the mail from your facility to your local Business Mail Entry Unit (BMEU) to have it verified and accepted there. Keep in mind that these facilities may have restricted hours and may not be able to efficiently handle your volume of mail. This could cause delays in getting your mail accepted, which may in turn impact Service Level Agreements (SLA’s) that you have in place with your clients.
Full-Service Non-compliance Assessments
In April 2015 the USPS plans to implement financial assessments for Full-Service mailings that do not meet the minimum compliance thresholds. These assessments will be charged based on your March 2015 mailings, so you need to be working NOW to make sure your Full-Service mailings are meeting the compliance thresholds. Errors over the threshold will cause the removal of the Full-Service discount for the pieces in error above the threshold. Read More.