Essential Functions

Accounts Payable:

• Process, code, and enter vendor invoices while ensuring accuracy and compliance with company policies.
• Route invoices for approval and ensure timely processing of vendor payments.
• Manage purchase order processing and vendor account reconciliation.
• Track all payments and expenditures, including invoices, purchase orders, payroll, and statements.
• Handle vendor inquiries and resolve discrepancies in a timely manner.
• Maintain and verify customer sales tax status, including managing sales tax exemption certificates.
• Prepare and process state sales tax filings and payments.
• Generate and distribute 1099 forms at year-end.

Payroll:

• Collaborate with HR to review and ensure all payroll changes in ADP Workforce Now are accurate and timely.
• Process bi-weekly payroll efficiently and accurately.
• Address payroll-related inquiries and resolve discrepancies.
• Ensure compliance with federal, state, and local payroll and tax regulations.
• Manage multi-state payroll taxes and register business in new states as needed.
• Oversee expense reporting and process reimbursements for expenses incurred by employees via payroll.

Month-End Close & Reporting:

• Perform monthly general ledger account reconciliations for payroll and accounts payable.
• Assist Finance and HR with audits, compliance reporting, and regulatory filings.
• Contribute to the reporting of overall people costs in collaboration with Finance and HR.
• Provide support for financial analysis and special projects as required.

Qualifications & Skills

• Associate’s degree in Accounting or a related field, or equivalent experience.
• At least 3 years of experience in accounts payable, payroll processing, and financial reconciliations.
• Proficient in Excel.
• Experience with ADP Workforce Now is highly preferred.
• Exceptional organizational and time-management abilities.
• Strong collaboration skills and the ability to work effectively across departments.
• Proactive problem solver committed to accuracy and continuous improvement.
• Knowledge of sales tax, payroll tax, and multi-state payroll regulations is preferred.

Work Location: This position is based out of the Rochester, NY office and can be hybrid with in-office time as designated by manager.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit; use hands to handle or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk and stoop, kneel, or crouch. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Position Type and Expected Hours of Work: This is a full-time position. While some flexibility in hours is allowed, the employee must be available during core work hours, Monday through Friday, from 8:00 a.m. to 5:00 p.m. Some evening or weekend hours may be required as job duties demand.

Travel: This position does not require travel.

BCC Software provides equal employment opportunity to all individuals regardless of age, race, color, creed, religion, ancestry, sex (including pregnancy, childbirth or related medical conditions), gender, sexual orientation, gender identity or expression (including transgender status), national origin, veteran or military status, marital status, genetic information, physical or mental disability, familial status, reproductive health decisions, status as a victim of domestic violence, or any other basis protected by applicable laws and regulations. Additionally, the company is committed to taking affirmative action to ensure that applicants and employees are treated fairly during the hiring process and throughout their employment, without regard to any of these characteristics. Discrimination of any type will not be tolerated.